Accountant

The Accountant is responsible for all administrative functions relating to the timely posting, tracking, and accurate record-keeping of the agency’s bank and GL accounts, payables, and receivables, and is a liaison for payroll and benefit administration.

The Accountant implements the plan, enters the data, and maintains the information for

Accounts Payable
Accounts Receivable
Payroll & Benefits
Account Maintenance & Record-Keeping

The Basics

Bachelor’s Degree in Finance or Accounting
3-5+ years of experience in Accounting (preferably for a Creative agency)

Financial Management

Ensure timely and efficient distribution of client invoices
Maintains the latest client contracts, and tracks billing schedules per the terms of the agreements
Establishes and maintains relationships with client-side Accounts Payable team(s), monitors and manages collection efforts
Creates and communicates AP/AR rules to the internal team, clients, and vendors to ensure proper fiscal management
Completes monthly bank reconciliations
Manages agency payments of bills effectively, maintaining cash flow and positive relationships with vendors
Monitors processes and manages company credit cards: Audit charges and confirm they are linked to the correct projects in the system
Creates quarterly and annual department budgets to be shared with the department heads
Provides monthly reporting on profit and budget for each department head and works collaboratively on optimization strategies
Develops and monitors internal agency budgets (culture, community service, parties, etc.)

Accounts Payable/Receivable

Manages the timely and efficient distribution of client invoices and makes necessary system/document updates
Maintains the latest client contracts, and tracks billing schedules per the terms of the agreements
Establishes and maintains relationships with client-side Accounts Payable team(s), monitors and manages collection efforts for delinquent accounts, while making appropriate system updates
Creates and communicates AP/AR rules to the internal team, clients, and vendors to avoid over-investing or working on projects without payment or contracts in place
Manages agency payments of bills effectively, maintaining cash flow and positive relationships with vendors
Processes internal expense reports and ensures timely reimbursement
Monitors/processes and manages company credit cards: Audits charges and confirm they are linked to the correct projects in the system
Completes monthly bank reconciliation

Employee Onboarding and Benefits Admin

Reviews, processes, and files necessary new hire tax documentation
Assists Operations with the enrollment of new employees in company 401K program

Experience & Qualifications

Bachelor’s Degree in Finance or Accounting
3 – 5+ years of experience in Accounting (preferably for a creative agency)
Experience working in a creative agency, tracking their time, and working within Project Management softwares/systems is a plus!
Self-motivated and self-directed
Collaborative and thrives in a fast-paced environment
Trustworthy and manages confidential/sensitive information
A good balance of analytical and flexible in problem solving
Highly organized and excellent time management skills
Strong communicator, able to adapt styles of communication for a variety of teams
Embraces change and empathetic to the needs of the larger agency
Proficiency with the internet and email software with MS Office / Google Suite
Intermediate to advanced ability in Excel or Google Sheets
Proficiency with standard accounting software (e.g. Quickbooks)
High level of professionalism and confidentiality
Solutions-first mindset in a fast paced environment

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