Maintains the latest client contracts, and tracks billing schedules per the terms of the agreements
Establishes and maintains relationships with client-side Accounts Payable team(s), monitors and manages collection efforts
Manages the timely and efficient distribution of client invoices and makes necessary system/document updates
Manages agency payments of bills effectively, maintaining cash flow and positive relationships with vendors
Processes internal expense reports and ensures timely reimbursement
Completes monthly bank reconciliations
Creates and communicates AP/AR rules to the internal team, clients, and vendors to ensure proper fiscal management
Completes monthly bank reconciliations
Manages agency payments of bills effectively, maintaining cash flow and positive relationships with vendors
Monitors processes and manages company credit cards: Audit charges and confirm they are linked to the correct projects in the system.
Provides monthly reporting on profit and budget for each department head and works collaboratively on optimization strategies
Develops and monitors internal agency budgets (culture, community service, parties, etc.)
Experience & Qualifications
Bachelor’s Degree in Finance or Accounting
3-5 years of experience managing accounts receivable and payable processes
Self-motivated and self-directed
Trustworthy and manages confidential/sensitive information
A good balance of analytical and flexible in problem solving
Highly organized and excellent time management skills
Embraces change and empathetic to the needs of the larger agency
Intermediate to advanced ability in Excel or Google Sheets
Proficiency with standard accounting software (e.g. Quickbooks)
Workamajig experience a plus
High level of professionalism and confidentiality.
Solutions-first mindset in a fast paced environment
