Finance Manager

SPARK is seeking a finance manager who thrives in a dynamic atmosphere and is committed to managing the agency’s financial resources to support long-term growth and profitability goals. You will be responsible for the day-to-day management of the agency’s financial assets. From the management of cash flow to working on financial projections, your role will focus on providing agency leadership with a clear idea of where we are and where we are projected to go. Proactive communication is absolutely critical, so keeping a keen eye on income, expenses, and profitability are primary objectives in this role. You will need to be able to enforce adherence to internal quality controls, client-directed controls, and make ongoing recommendations for process improvements, but must also understand the nature/needs within an agency environment and remain flexible and open to change.

The Basics

5+ years of experience in agency or marketing department accounting
Bachelor’s Degree in Finance/Accounting

Accounts Payable/Receivable

Manages the timely and efficient distribution of client invoices and makes necessary system/document updates
Maintains the latest client contracts, and tracks billing schedules per the terms of the agreements
Establishes and maintains relationships with client-side Accounts Payable team(s), monitors and manages collection efforts for delinquent accounts, while making appropriate system updates
Creates and communicates AP/AR rules to the internal team, clients, and vendors to avoid over-investing or working on projects without payment or contracts in place
Manages agency payments of bills effectively, maintaining cash flow and positive relationships with vendors
Processes internal expense reports and ensures timely reimbursement
Monitors/processes and manages company credit cards: Audits charges and confirm they are linked to the correct projects in the system
Completes monthly bank reconciliations

Culture, Onboarding & System Admin

Reviews, processes, and files necessary new hire tax documentation
Assists Operations with the enrollment of new employees in company 401K program and health/dental/vision plans
Acts as a backup for system administration/training for the project management system (Workamajig)

Financial Reporting

Maintains financial reporting tools and utilizes agency project management software to provide leadership financial health
Provides weekly, monthly, quarterly and annual reports to agency leadership
Conducts a weekly and monthly department profitability reviews with all department heads
Financial Forecasting
Maintains updated weekly, monthly and annual forecasting reports
Proactively partner with new business team to ensure client prospects are captured in projections
Maintains regular communications with Brand team to ensure updates are made weekly to forecast

Department Financials & Budget Management

Creates quarterly and annual department budgets to be shared with the department heads
Provides monthly reporting on budget vs. actuals for each department head
Provides insight to each department head on how their department is performing with regard to profitability and educates them on how funds should be utilized
Develops and monitors internal agency budgets (culture, community service, parties, etc.) and communicates status to agency leadership on a monthly basis
Partners to problem-solve with department leads on budget and financial opportunities to maintain overall health

Profitability Reporting & Maintenance

Support Partners in establishing and monitoring department goals, based on salaries and overhead expenses
Participates in monthly review of project/client profitability with Operations team and Partners
Presents proactive solutions for profitability management
Provides insights to the new business team on profitable project-types and business lines to inform sales efforts for both organic and new business opportunities
Collaborates with to ensure agency processes are supported by financial data and that processes are consistently integrated into workflows

Agency Rates Maintenance & Pricing

Partner with Operations to monitors agency rates/pricing on a quarterly basis and make recommendations to agency leadership on rate updates based on added staff, raises and overall operating costs
Works with various teams to ensure new/updated rates are shared in a consistent and clear manner and that all estimate templates are updated accordingly

Experience & Qualities

5+ years of experience in agency or marketing department accounting
Bachelor’s Degree in Finance/Accounting
High level of professionalism and confidentiality when dealing with private/personal client and employee information
Someone who holds high expectations of themselves and is always seeking self-improvement
Professional demeanor with a commitment to quality and doing the right thing for the right reason
The ability to embrace change in a dynamic environment and bring passion to each opportunity
An eye on the future and proactively seeks opportunity and solutions for the agency’s success
An open collaborator who brings empathy and understanding for others
A team-oriented partner who supports peers when needed
A generous, resilient, open communicator who shares their point of view with a positive attitude and facts-first approach
An individual who takes ownership of their own role, while celebrating success and recognizing other members of the agency

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