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Project Manager

As a Project Manager at SPARK you’ll support the management of agency resources  and help pave the way for great work. With your active support, our teams will have the details they need to get the work completed and delivered on time at the highest level of quality. You are a clear and consistent communicator, maintain a constant pulse on the agency, and are an enthusiastic problem solver in a highly collaborative environment. If this sounds like you, read on.

The Basics

3-5 years experience working with a creative project management system
Workamajig experience strongly preferred, similar tools considered
Strong and comfortable communicator
Collaborative, proactive, and resourceful

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Project Management

  • Review all incoming project requests for necessary details/specs and works with project leads to gain all necessary information required to estimate a job
  • Partner with project lead and controller to develop accurate estimates and project schedules based on historical data
  • Leads project set-up in Workamajig to ensure consistency of set-up, structure, nomenclature, project documentation including approved estimates/contracts and reporting requirements
  • Provide input to project leads on available resources and make recommendations on talent allocation based on schedules
  • Monitor project schedules with project leads and manage schedule shifts in Workamajig for the lifecycle of all projects
  • Complete daily check-ins as needed to ensure project deadlines are met
  • Actively monitor project budgets and rounds to ensure project profitability and work with project leads to request change order estimates as needed

Resource & Freelance Management

  • Daily and weekly monitoring of resource and project allocations for all staff to ensure a balanced schedule for all staff
  • Develop forward-looking schedule and resource allocations to proactively identify resource shortages or potential needs for freelancers. Work with partners to supplement staff as necessary with freelancers.
  • Maintain network list of freelancers, organized by skill set and fit for project types, in Workamajig. Provide recommendations for freelance partners as needed to support workload.
  • Support freelance and FTE on-boarding process through Workamajig and process training efforts

Reporting & Optimization

  • Lead weekly traffic meeting with integrated teams to ensure alignment and understanding of project deliverables and schedules for the week
  • Lead bi-weekly creative jams with creative team to ensure understanding of project priorities and deadlines
  • Lead management of the Resource Dashboard and share with integrated teams twice a week for visibility across the agency
  • Provide monthly reports to the partners on resource utilization and allocation
  • Partner with controller to provide monthly Closed Project reporting with recommendations of learnings and optimization opportunities
  • Follow up with staff as needed to ensure accurate and timely time entry in WMJ
  • Partner with controller to evaluate completed projects and develop a consistent pricing guide to support sales efforts, and maintain the guide over time to ensure the most accurate information is informing the budgeting and estimation process

Traffic/Deliverables Management & Quality Control

  • Support materials/deliverable trafficking in partnership with project leads to ensure deliverables are accurate and sent out on time
  • Support internal Q/A proofing process for deliverables as needed
  • Ensure all completed projects materials are saved to the server and in all appropriate folders within Workamajig

SPARK Project Support

  • Partner with EVP to support SPARK-specific project initiatives
  • Manage all project schedules, deadlines, and resource allocations to ensure completion of key agency projects
  • Support cultural initiatives including planning of celebrations, awards, staff on-boarding, and recognition efforts as needed

Experience & Qualities

  • 3-5 years experience working with a creative project management system
  • Workamajig experience strongly preferred, similar tools considered
  • Strong and comfortable communicator
  • Collaborative, proactive, and resourceful
  • Skilled multi-tasker with the ability to prioritize effort
  • Excellent time management skills
  • Previous agency experience strongly preferred
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